East Williston officials lacked procedures to ensure proper collection of cash receipts, according to an audit by the state comptroller’s office released this week.
The report, which covered the period from June 2009 to November 2010, recommended that the village’s deputy clerk issue sequentially numbered receipts when collecting money.
The audit found that out of 100 cash payments reviewed, the deputy clerk did not issue receipts for 95 payments totaling $59,587. The payments were for property taxes, water bills and other items. Also, nine receipts were missing from the cash receipts book and 14 receipts did not include the names of the payees.
Without better controls in place, village officials “have no assurance that all of the money collected ... has been properly deposited” to village bank accounts, the report stated.
Mayor David Tanner said the village did have policies and a book with triplicate cash receipts, and the staff is now “more sensitized as to what has to be completed.”
“We’ll do our best to comply with what they requested,” he said.
For processing claims, the report also said the village did not properly audit and approve 23 of 24 claims totaling $20,010.
East Williston said in its response that it has amended its policies to ensure that claims are dated when signed by the board of trustees.